Free cleaning invoice template
A clear invoice gets paid faster. Here's what to put on a cleaning invoice, a sample you can download, and a quicker way to make your own.
What to put on a cleaning invoice
- Your business name, phone, email and address, and your tax ID if you collect sales tax.
- The client's name and the job address.
- An invoice number, the invoice date and a due date. For regular clients, due on receipt or 7 days is common.
- The work, line by line: the type of clean and the visit date, extras like inside the oven, fridge or windows on their own lines, and supplies if you charge for them.
- Subtotal, any discount, sales tax and the total.
- Any deposit already paid, and the balance still owing.
- How to pay: a payment link, bank details or a check payee.
- Short terms, such as the due date and what happens if it's late.
Tips that get cleaning invoices paid
- For weekly or biweekly clients, invoice once a month and list each visit date.
- Put your cancellation fee in the terms, so a missed visit isn't a surprise.
- Keep extras on their own lines. Clients book them again when they can see the price.
- Reference the quote they accepted, so there are no surprises about the price.
- Make paying easy. One tap to copy your payment link beats a bank number on paper.
- Follow up on the due date and again a week later. A polite reminder is usually all it takes.